Request for Proposal: Online Enrollment Software and Digital Archiving
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Request for Proposal: Online Enrollment Software and Digital Archiving
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REQUEST FOR PROPOSAL

Online Student Enrollment Platform

Issue Date: September 15, 2017

 Response Deadline: October 18, 2017

 

 

 

 

 

 

Issued by:

Catoosa County Public Schools

Steve Sawyer, Technology Director

307 Cleveland Street

Ringgold, Ga 30736

706-965-2297

Fax 706-965-8913

 

Objective

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract. This process will allow the district to make the best possible choice for an internet based Online Student Enrollment Platform and digital record archiving system.

 

Background

• Catoosa County Schools reorganized enrollment several years ago so that all enrollments run through the Central Enrollment Center located at the District Office. The Central Enrollment Center is open year round and staffed by at least one person at all times throughout the year.

• Catoosa County Schools uses Infinite Campus for its Student Information System.

• The following schools are located in the system. The enrollment counts reflect the start of the 2017-2018 school year:

Battlefield Elementary School 503

Battlefield Primary School 528

Boynton Elementary School 611

Cloud Springs Elementary School 396

Graysville Elementary School 526

Heritage High School 1309

Heritage Middle School 910

Lakeview Fort Oglethorpe High School 967

Lakeview Middle School 788

Performance Learning Center 108

Ringgold Elementary School 467

Ringgold High School 1037

Ringgold Middle School 777

Ringgold Primary School 560

Tiger Creek Elementary School 463

West Side Elementary School 483

Woodstation Elementary School 453

 

Purpose

The purpose of this Request for Proposal is to solicit proposals to establish a contract through competitive bid for the purpose of providing an internet based Online Student Enrollment Platform to be used by Catoosa County Schools. The product must also have the capability of integrating with a system that will provide for digital archiving of paper records. The goal is to optimize our student enrollment process at the district as well as capture all paper student records in order to digitally archive them. In an effort to obtain this goal, Catoosa County Public Schools is looking for a viable platform that will meet both needs. Any award / contract will be pending the Catoosa County Public Schools approval and availability of funds. Catoosa County Public Schools is not obligated to accept the lowest bid, the school system will award the contract to the vendor that best fits the need of the project along with price being a major factor

Scope of Work

At a minimum, the platform should provide solutions in the following areas:

• Integration with Infinite Campus – Ability to seamlessly integrate with Infinite Campus.

• Open Enrollment/Choice – Ability to provide an online application process for choice schools/programs as well as transfers. Including the ability to handle lotteries and waitlists.

• Registration (New/Returning Students) – Ability to provide an online application to register new students and re-register returning students. Application should populate specified data for re-registration of returning students.

• Year Round Forms – Ability for online forms for other purposes than registration (i.e. Student Handbook). Ability for online forms that pre-populate with specified data for updating of student information for registered students.

• Communication – Ability to communicate with parent contacts to send notifications of re- registration or reminders of items needed.

• Reporting – Comprehensive reports of the process and where families are in the process.

• SIS Integration – Provide direct connection with Infinite Campus for data transfers between systems, based on custom field mappings and admin user data verifications.

• Digital Archiving Integration – Ability to seamlessly integrate with a digital archiving system that allows for local storage of the digital records.

 

 

Requirements

Requirements are broken down into sections. Answer every question in each section completely as these areas are the focus of our review.

Vendor Qualifications

1. Provide the name, address and telephone number of the manager responsible for this project.

2. How many years has the firm been in business: Explain firm management structure and provide a one (1) page history of the company.

3. Describe in detail your firm’s experience in providing the services requested in the Scope of Work.

4. Provide three (3) references where the same or similar scope of services was provided. It is preferable that the references be within the State of Georgia.

 For the complete proposal please click here.

 

 

 

Catoosa County Public Schools | P.O. Box 130 | Ringgold, GA 30736 | (706) 965-2297